Management of your team’s workload is vital to keeping projects on schedule and meeting goals, while simultaneously building trust among your employees.
The mogu collaborative work management system helps keep projects on schedule by organizing and prioritizing tasks, communicating deadlines in one central place and staying on top of reminders with real-time syncing.
Organize your tasks
As a manager, providing clear plans and guidelines can ease some of the pressure off of your team members’ shoulders. You can create task lists with clear steps, deadlines and assigned employees for everyone involved to stay on track with each project; subtasks make it easier for teams to prioritize work by breaking larger projects down into manageable components; this enables everyone involved in prioritizing work that matters most and focusing on what really matters.
Implement regular one-on-one check-ins with each team member in your group to assess workload levels and identify anyone feeling overloaded. Overburdened members tend to be less productive and may not complete tasks on time, potentially diminishing project quality. If one of your teammates seems overwhelmed, consider reallocating work elsewhere and communicating the change effectively so as to prevent confusion or miscommunication – this will save time and resources while helping your team meet its goals more easily – keeping clients satisfied by meeting deliverables on time is essential to building solid client relationships!
Collaborate with your team
Teams require consistent communication to stay focused and productive – this may include regular team meetings, one-on-one check-ins, group emails and project planning tools like Mogu.
Managers with many projects to oversee can use Mogu to get an overview of all steps needed, timelines and employees responsible. This reduces some stress for team leaders while giving everyone confidence they’re on the same page.
If some team members seem overburdened, encourage them to speak up and collaborate in order to better understand their limits and support each other. In certain situations, saying no may also be necessary in order to reduce conflict and maintain focus on what really matters for everyone while protecting employees against burnout and productivity losses.
Track your team’s progress
One effective way of keeping your team on task is with visual aids that display progress as it happens, such as scrum boards or Kanban boards. These allow them to stay informed of all project tasks as they move from “not started yet” or “work in progress” to completed and vice versa.
Setting specific end dates will keep your team focused and on schedule when meeting deadlines.
Be sure to regularly assess each member’s workload and capacity. This can help identify those who may be overloaded, and allow you to reassign some of their workload to other team members. Regular one-on-one check-ins will provide insight into what each team member’s bandwidth is; helping you prevent burnout as well as increasing productivity while decreasing resentment among team members.
Stay on top of deadlines
No matter if you are an employee or manager, missing deadlines can be extremely stressful. By having clear plans and guidelines as well as a structured framework for work and tasks, these stressors can be avoided.
Utilizing a work management tool that allows you to delegate assignments and monitor team availability can help with workload management. By doing so, you can make sure the appropriate individual is working on tasks at the appropriate times, thus preventing overworked high performers.
Plans and timelines can hit unexpected roadblocks at times, making a backup plan essential. For instance, if a project will exceed your team’s capacity and needs to take longer than planned, early communication with clients may help – either letting them know you have more work than anticipated, or moving their priority task later in the month if that would work better for both parties.
